Dealing with your Stress

Stress, something that occurs in our everyday lives more and more. The world seems to be spinning faster and faster and we are all scrambling to keep up. Stress is often exacerbated in certain situations. Once we are able to pinpoint these triggers in our own lives, we can work on ways to avoid these or ways to work through them.

Are you stressed out when work is left to the last minute for a meeting?

If this continually happens, look at why? Do you procrastinate, does your team procrastinate? Do you all understand what it is you are doing and what is expected of you? Put better planning measures in place. Break projects into your own weekly deadlines. Don’t leave things you don’t like doing

Put better planning measures in place. Break projects into your own weekly deadlines. Don’t leave things you don’t like doing until the last minute if they are important. Be prepared for anything – disruptions, power outages, staff meetings, holdups in attaining information you require.

Does mess stress you out?

I know it does me. I struggle to think clearly if my desk is covered in papers and my filing tray is overflowing and I have little notes stuck up everywhere.

Lessen your mess. File weekly instead of monthly. Get rid of the manual notes and reminders (yes, I mean manual diaries, notepads, post-its, etc). Keep an electronic To Do list or Work In Progress (WIP) schedule in one place, for all of your work. Never lose another important little yellow square again!

People say ‘my work is going to kill me’.
Will your file physically get up and kill you? No.

But, your actual stress could kill you.
And, only you can do something about it.
Start making a change from today!

Are meetings wasting your time and causing you stress?

Look at the structure of your meetings, there is often one person who talks too much – are they adding value or filling time? Set limits on meetings. The meeting will last 30 minutes and no longer. No one will take any calls during the meeting time. Each person will have a clear agenda of what they need to discuss. Anything to be discussed at length should be done between the specific parties involved only, at another designated time.

Emails

This is a daily stress for most people, whether employees or business owners. Turn off any pinging sounds that your emails make when entering your mailbox. Don’t check your emails constantly, set aside time hourly, or a few times per day – even setup an autoresponder if you are only going to be checking your mailbox at intermittent intervals so that the email senders are aware. Keep your Inbox under control, so that it is not something keeping you awake at night. Speak with someone directly if it will save time, is not critical to have hardcopy notes, and will prevent a volley of emails.

Speak with someone directly if it will save time, is not critical to have hardcopy notes, and will prevent a volley of emails.

Social Media

Then, whether you are ready to admit it or not, all those minutes add up to hours on social media. This is wasted time, which causes stress. Minimise your time aimlessly scrolling through social media platforms.

The infinite adverts, videos and news will still be there tomorrow.

Stress is caused when we feel out of control; when we are
overwhelmed and not coping.

It worsens as the events around us pick up pace. For example, a Monday morning is usually a panic time for most people. Work has come in over the weekend, emails are flooding in, everyone wants everything now. It is a new week. Plan better on the Friday.

Set goals, action plans, agendas for meetings the following week. Prepare in advance, don’t leave things to the last minute. Ensure that your staff are on the same track.

If you don’t have any staff, looking at outsourcing certain daily functions or ad hoc projects to meet your deadline and business needs.

Long lists are also stressful, so when you create your action plan, rather include just those things that will actually make a difference in your life. Ask yourself… “Will this affect my future? Will this have an impact on me and others if I do it? Is this a nice to have?” Then you will know whether to leave it; or to plan time to get it done.

Finally, remember to stop every now and then. Walk away. Breath in some fresh air. Exercise. Grab a healthy snack or something to drink. Chat with a loved one. Clear your thoughts so that you are able to continue feeling refreshed.

I often have some of my best ideas, when I’m not trying to.


Cathy Haumann

Owner
| Virtually Admin
Virtual Business Administrators

Advertisements

Leave a Reply

Fill in your details below or click an icon to log in:

WordPress.com Logo

You are commenting using your WordPress.com account. Log Out / Change )

Twitter picture

You are commenting using your Twitter account. Log Out / Change )

Facebook photo

You are commenting using your Facebook account. Log Out / Change )

Google+ photo

You are commenting using your Google+ account. Log Out / Change )

Connecting to %s

Blog at WordPress.com.

Up ↑

%d bloggers like this: